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Processes: your new best friend

Blog_ Processes

My top tip for organising your work life

Whilst I certainly don’t claim to have it all figured out, here is my top tip for organising your work life: PROCESSES. Yes, one word! Having processes in place for repetitive tasks allows you to automate yourself and spend less time trying to figure out what you need to do next.

Here are a few thoughts on streamlining your processes.

Identify your existing processes

They don’t have to be set in stone. Essentially they are just the methods you use to go about your daily business. They can be formal or informal, documented or simply in your head. The benefit of identifying your work processes is that it gives you the opportunity to reflect on HOW you work. Processes can help you create consistency and consistency leads to habit. Habits are important because they increase productivity as your actions become more reflexive and things are less likely to be missed.

Identify your pinch points

Pinch points are those moments that cause you to pause unnecessarily or avoid finishing tasks. Here are several reasons for pinch points; your processes could be:

  • Cumbersome. Is there are better program/software/web platform you can utilise to streamline your tasks?
  • More complicated that it needs to be which can lead to errors. Can you simplify the process? Are you trying to capture too much information?
  • Too time-consuming which can result in avoidance/procrastination which reduces your efficiency.

When I started thinking about writing this article, I reflected on what my own pinch points could be. One that I thought of is that I tend to accumulate a pile of paperwork on my desk. It’s always neat and orderly, and always paperwork I need to keep, but it irritates me that I don’t just file it away. The pinch point is that I haven’t set up the physical files in my filing cabinet so I can slip the paperwork straight in when it arrives. It causes me to procrastinate and contributes to the growing pile of papers on my desk which I find quite annoying.

Get a process

If organising your work life doesn’t come easily, it’s definitely worth spending the time to get some good processes in place.

Here’s my suggestions to get you started:

  • Keep a pen and paper handy during a normal workday and jot down each thing you do.
  • Collate your notes into a list of tasks.
  • Number the tasks from the first thing you would naturally do, to the last thing you would do.
  • After a couple of days, if you start to see similar patterns in your tasks, then this is your process.

If you’re feel ‘stuck’ or feel out of your depth when it comes to tidying up your work life, contact me to make an appointment so we find the best solution for you.

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